Assistant Manager Sales Administration

Job content

Be a part of a revolutionary change

Here at PMI we want to be far more than a leading cigarette company. We’re building PMI’s future on smoke-free products that are a much better choice than cigarette smoking. Indeed, our vision – for all of us at PMI – is that these products will one day replace cigarettes. Could you be part of a truly dynamic worldwide team dedicated to an ambitious new vision? To shape our future we need the best, most hardworking, most forward-looking talent in the global job market.

Your ‘day to day’

Support Regional Field Sales Force regarding compilation of

• Sales reports Compilation of Distributor Balances (bi monthly, # of distributor varies from 8 to 35) and Monthly Sales Update
• Distributor Claims Entry and ensure all required supporting documents are dedicated and Quantity Varies from 350 to 700 per annum
• Trade Program achievement
• Vendor Bills
• Supports the team for the submission of Monthly expenses
• BU Unit data compilations and coordination (P4P & Trade Programs)
  

Assist in Managing Communication between Head Office. Claims Trade and Tactical Programs, Expenses Query resolutions Fleet proposals PSO fuel card, etc, EHS Reporting Monthly millage of all vehicles, Vendor Bills Payments and Query resolution, Vehicle maintenance Requests and relevant approvals, Vehicle Registrations and Route permits.

Assist RSM to ensure smooth communication between Region and Area sales team by clearly presenting requirements and expectations.

Assist in data collection and compilation of different Reports such as sales tracking reports, Business Plan Tracking and various other tracking reports as and when required in order to gauge performance versus plans.

Assist RSM in handling Regional Sales Offices operations to ensure the smooth operations at regional, which include

RIM Maintain the following record (as per communicated instruction)

Distributor Records

Trade Program Records

Individual Employee Records

Office Expenditure

Entertainment & Café

Utility Bills

Other monthly administration expense payments

• T support Basic trouble shooting and coordination with IS dept. for query resolutions
  

Supervises Warehouse TPOSM in-charge (contracted resources), with execution of the responsibilities which include receiving, issuing, inventory management and report compilations of materials received.

Provide administrative & logistics support in terms of Expenses entry, Raising PR/PO and Fleet proposals etc.

Provide support to Support Function teams for smooth communication and follow up with Head Office on other operational matters. Assist Regional Teams and the other visitors coming from Head Office and other Regions regarding Boarding, Lodging etc

Uphold corporate integrity and values, ensuring all activities to align with PMPKL policies and procedures, including local and federal laws, PMI COC and Marketing Code.

To coordinate, support and seek advice regarding all Security related matters from Manager Security Coordination & Training HO and ensure accurate Guarding Service of their respective location pertaining to attendance, control and conduct of Guards

Internal & External Relationships

Internal Regional Sales Team - Regional Support Function Team - Sales Strategy Team - Finance - IS - Marketing -Fleet

External PPOSM Vendors - Logistics Vendors - EOBI - Vehicle Dealers - Excise & Taxation -Distributors

Who we’re looking for

Education

Minimum qualification BBA from a reputable institute

Experience

Minimum experience of at least 2-4 years in a relevant field sales capacity

What we offer

We’re international. Our global workforce of more than 70,000 and our employees speak more than 80 languages

We’re flexible. your work fits you and not the other way round, thanks to our Flexible Work Arrangement Program

We’re a certified top employer! This position will advance your experience with innovative technologies, services, and processes. Backed by an attractive salary and compensation package, you will work in a professional environment and team members from all over the world. PMI is the first multinational company in Switzerland to acquire the Equal-Salary label, for men and women.

PMI is an equal opportunity employer